Working with the Translation Workbench


What the Workbench is

The Workbench is the first main window you see after you have started OpenTM2. With this window you start the actual translation and perform tasks closely related to translating, such as importing and exporting.

The Workbench is the environment for managing all OpenTM2 components, such as:

  • Documents
  • Folders
  • Translation Memories
  • Dictionaries

Each component is listed in an individual window. Usually you work with any of these components in the following way:

  1. Select the item you want to work with from the respective window. For example, a document.
  2. Select the task you want to perform with this item from the respective menu. For example, IMPORT.
  3. Fill in the required information in the respective window. OpenTM2 needs this information to correctly perform the task you selected.
  4. Press a button (for example, IMPORT) to start the specified task.

The most important tasks in OpenTM2 are also represented as icons in the toolbar of the Workbench. When you move your cursor over the individual icons you get hover help, giving you a short description of what the icon represents.
A status bar at the bottom of the Workbench indicates your current action. For example, if you select New… from the File menu, the status bar displays “Create a new object”. To display the status bar, point to Toolbar on the View menu and then select Statusbar from the submenu.

You find all OpenTM2 components listed in smaller, subsidiary windows on the Workbench. Sometimes these windows are minimized. You see them displayed as icons at the bottom of the screen. If you double-click on one of these icons, it is restored to its original size.

When starting OpenTM2 for the first time, the following windows are shown on the Workbench:

  • The “Folder List” window shows the folders currently available in your system. Folders contain all translation material for one translation project. Read more about folders in the Translator’s Workbook
  • The “Translation Memory List” window (as icon) shows the Translation Memories currently available in your system. Translation Memories keep all sentences you ever translated, and provide translation proposals for previously translated text. Read more about Translation Memories in Chapter x “Working with Translation Memory Databases” on page xx.
  • The “Dictionary List” window shows the dictionaries currently available in your system. For the translation of a document you can use more than one dictionary. Read more about working with dictionaries in Chapter x “Working with Dictionaries” on page xx.

Each item in a list is preceded by a small icon indicating the type of item.
To work with other OpenTM2 components, such as language lists, terminology lists, or markup tables, open the respective window by selecting it from the Utilities menu.

Arranging the windows

You can position and size all subsidiary windows on the Workbench as you find them most convenient. When the Workbench is displayed for the first time, OpenTM2 has made a default arrangement for you.

The defaults are usually good choices for many translators, but you are free to rearrange and resize the windows into whatever position and size you like.

The window layout can best be determined by you according to your requirements and preferences. For example, have the windows positioned in a tiled way, overlaying each other, displayed as icons, or hidden behind other windows to reduce clutter on the screen.

The easiest way to do this is by placing the mouse pointer in the window’s title bar and dragging the window into the new position. This is a basic function of the operating system you use. If you do not know how to reposition or resize windows, refer to the appropriate user documentation of your operating system.

Defining the view details

Usually you just see the names of documents, Translation Memories, dictionaries, and so on, listed in the respective windows. For example, in the “Document List” window OpenTM2 by default displays only the document names.

However, if you are interested in more details about a specific list item, this information can be easily retrieved.

You can view, for example:

  • A description of a list item
  • When a list item was last modified
  • Where a list item is located
  • The completion percentage of a translation

Because not every translator has the need for the same amount of detail, OpenTM2 lets you choose individually what you want to display.

You define this by selecting Change details… from the View menu. On the subsequent window Change View Details you select the details in which you are interested.

If, in the corresponding List windows, the columns displaying the individual details are too narrow or too wide, you can change them by dragging the borders of the column headers using the mouse.

Hiding and shrinking path names

Document names in the “Document List” window can be shown in various ways:

  • Without the path name, for example, as Mydoc.htm .
  • With the path name, for example, as ps303\final\source\mydoc.htm .
  • With the path name shrunk to eight characters, for example, as ps303\f;…\mydoc.htm .

Which way is appropriate depends on your preferences and the amount of view details you already specified for the “Document List” window. To hide or shrink the path names, select Hide Path orShrink Path from the View menu. To show the path names, select Show Path from the View menu.

If the Name column in the “Document List” window is too narrow or too wide, you can drag the column border accordingly.

Option to sort document list on file name and extension

There are two new display columns of the document list “Name without path” and “Extension”. These new columns can be used as sort or filter criteria in the same way as the already existing document list columns.

The column “Name without path” shows the document name without the relative path part, if the document name does not contain a relative path this column shows the same name as the standard “Name” column.

The column “Extension” shows the extension of the document name which is the part of the document name following the last dot. If the document name has no extension its column is empty.

Saving the Workbench

When you have tailored the Workbench layout, defined the view details, and arranged the column widths as appropriate, you can save these modifications.

When you leave OpenTM2, you are asked if you want to save the current Workbench. If you confirm this, you get the same window layout on the Workbench the next time you start OpenTM2.

This saves you from rearranging windows for each OpenTM2 session.